The next tab on the MaxBulk Mailer™ is the Recipients section and obviously this is the area when you add the recipients you wish to send a personalized e-mail. You can either manually enter the data straight in to Maxbulk Mailer, or more than likely, you'll import it from another application like FileMaker Pro or Excel.

The records initially show the Firstname , Surname and E-mail Address fields, as well as indicating if the recipient is to be included in the mail-out or not. If you click on the triangle, it will display any other fields you may have defined like Company or the Optional Opt1 to Opt20 Fields (Pro only).

To enter data yourself, just press the Add button ( + icon) and enter the details directly in list. To remove entries, select them and press the Remove button ( - icon). Double-click an entry icon to display the editor or double-click a cell to edit its contents directly in list. In order to get control over each recipient, MaxBulk Mailer lets you enable or disable each entry individually. By default all entries are activated. Uncheck each entry you don't want to send your message to or activate/deactivate several thru a multi-selection. Use the tool menu or the list contextual menu to mark recipients as Sent, Unsent, to select them depending on their status or to remove them all.

All the list management is done through the list pull-down menu and the Save button on the right. If you add entries to a list for the first time second step is saving this list using the pull-down Save current list as... menu, you give a name and save. Then you will see you list selected. Each time you add new entries press the Save button if you want this changes to be saved to the list. Each time you want to send a message to a list, just select it from the pull-down menu. You can have as many lists as you need and all of them will be available through this pull-down menu. To add new entries to any of them select it first using again this pull-down list.

MaxBulk supports several types of imports taking care of bad e-mails and duplicates entries for you. Note that duplicate checking can be deactivated from the preferences. A report is displayed right after the import when errors are detected.

- Importing from a Text file

To import data from another database application, you need to export it to a common database format like Tab-delimited or Comma-Delimited text. Once you have the data in a format MaxBulk Mailer can handle, you simply click on the Import button, select the data file from the dialog and select Open. You'll then be presented with a screen showing all the fields included in the data file. You can use the Field Delimiter pull-down menu to choose the right format and to preview the actual data you can use the left and right arrows in the top left corner to scroll through each record.

Maxbulk assists you during the importation process giving you the possibility to import data from file to MaxBulk the way you want, that is, the fields you really need in the order you want using one of the four available delimiters: tab, comma, colon or semicolon. Your database field order likely won't correspond with the field order required by Maxbulk Mailer. Just highlight a field and use the up and down arrows on the right hand side of the screen until it matches the correct field and repeat as often as required. You can go thru file data in order to check that each field is really where expected. Once all the fields are aligned and properly checked, click the Import button and your data will be imported .
N ote: Be aware that e-mail field must contain an mail address that is, if no e-mail address is detected, no entry will be added. MaxBulk Mailer lets you save your current import settings for later use. Just use the Import Presets pull-down menu to create, load or remove your import settings.

- Drag'n'drop

If you choose to drop a file or text directly onto Maxbulk recipient list, make sure it is Tab delimited with recipient first name first, then surname, company, e-mail and all optional fields (Pro version only):

FirstName1<tab>Surname1<tab>Company1<tab>Email1<tab>Opt1<tab>Opt2<tab>....Opt20<Return>

FirstName2<tab>Surname2<tab>Company2<tab>Email2<tab>Opt1<tab>Opt2<tab>....Opt20<Return>

FirstName3<tab>Surname3<tab>Company3<tab>Email3<tab>Opt1<tab>Opt2<tab>....Opt20<Return>

If you don't follow that format a parser will be activated and will extract the e-mail addresses from the text.

- Pasting from the clipboard

You can also import recipients from the clipboard. Just copy your text and then select Paste Special from the Edit menu. The format to follow is the same as above. You can for example copy an Excel sheet columns and paste them to MaxBulk. First column should be Firstname, then Surname, Company and e-mail address.

- From Plain Text

This option lets you paste unformatted text and force MaxBulk to extract the e-mail addresses. You don't have to follow any format. It can be a bunch of e-mails separated per commas as for example:
address1@domain.com,address2@domain.com,address3@domain.com,address4@domain.
com,address5@domain.com,address6@domain.com,address7@domain.com,address8@do
main.com,address9@domain.com,address10@domain.com

- From Apple Mail & Microsoft Entourage

You can extract e-mail addresses from messages stored in a given folder inside Apple Mail or Microsoft Entourage. Look at the Import FAQ for more information about importing addresses from Entourage Address Book.

- From Mac OS X Address Book and Now Contact

Lets you import Mac OS X Address Book and Now Contact entries. Note that MaxBulk also supports VCARD imports and drops so you can easily add recipients from Mac OS X Address Book to MaxBulk simply dragging and dropping one or many entries at the same time.

- From a remote Database (Pro only)

Import records from a remote mySQL or postgreSQL database. In both cases you need to submit the host name, the port if different than default (mySQL:3303, postgreSQL:5432), your account ID and password, the database name, the number of columns your query will return, and the query. You have to line-up the expected cursor columns with MaxBulk's so the data is inserted in the right places. Feel free to select an encoding if the response is not ASCII and check for duplicates. Note that a remote server can be configured to only accept requests from from a script running in the same server. Contact your provider if you can't manage to get access from MaxBulk.

- Batch process:

• To remove several addresses from a list at once create a plain text file named 'DELETE', add all the addresses to remove to it, save it and drop it onto the list to process inside MaxBulk Mailer.
• To keep addresses from a list create a plain text file named 'KEEP', add all the addresses to keep, save it and drop it onto the list to process inside MaxBulk Mailer. All other e-mails will be removed.