Group Mail Pro Online Manual
Group Mail - Mailing List Management Software
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Getting Started
- The User Interface
- Working with Messages
Adding Attachments with Attachment Manager- Adding Attachments by Dragging and Dropping
- Adding a Custom Attachment
- Creating a New Message
- Setting up the E-mail
- Entering Text
- Previewing the Message
- Saving a Draft Message
- Printing a Message
- Deleting Messages
- Sending Messages
- Working with Sent Messages
- Using Rich Text (HTML) Format
- Using Merge Features
- Editing Messages
- Prepare to Send Message Window
- Using Templates
- The Message Editor
- Working with Groups
- Creating a New Group - Group Mail Format
- Modifying Groups - Group Mail Format
- Creating a New Group - External Database
- Modifying Groups - External Database Group
- Deleting Groups
- Adding a Recipient to a Group
- Importing Recipients
- Exporting Recipients to an External File
- Linking Groups
- Merging and Purging Groups
- Searching Groups
- Working with the Scheduler
- Working with the Tools
- Licensing and Legal Information
Glossary of Terms
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Entering Text
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You can enter the text for your message in several ways, depending on the message format selected in the Message Editor:
Plain Text Format
| · | You can enter text directly from the keyboard. Just place the cursor in the message area and begin typing.
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| · | You can copy text from another document and paste it in the message area; however, any formatting will be lost.
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| · | You can link to an HTML file to provide a formatted message. If you select this option, any text entered into the message area is disregarded in the e-mail.
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| To link to an HTML file, follow these steps:
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| 1. | Click the Select button for the Optional HTML Message field.
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| 2. | Navigate to the appropriate file.
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| 3. | Click Open.
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| 4. | Preview the message by clicking the Preview tab.
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Rich Text (HTML) Format
| · | You can enter text directly from the keyboard. Rich Text has its own formatting toolbar that you use to format the text.
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| · | You can copy text from another document, including an HTML file, and paste it in the text area. Formatting is retained; however, if you want, you can reformat the text using the formatting toolbar. When you paste an HTML document in the message area, the HTML code is simultaneously copied to the Insert HTML Source Code window. You can then either edit the HTML or format the message text.
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Entering or Pasting HTML Source Code into a Message
| 1. | In the Message Editor, ensure you are working with a Rich Text (HTML) message.
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| 2. | Click the menus Insert > HTML Source.
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| 3. | Enter or paste the HTML code into the Insert HTML Source Code window.
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| 4. | Click OK when you finish entering or copying the code.
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| 5. | The HTML code now displays as an HTML page in the Rich Text (HTML) Message Part tab.
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| 6. | You can enter additional code as required.
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| 7. | Save the message by clicking the Save button.
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| 8. | Preview the message by clicking the Preview tab.
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Editing HTML Source Code
| 1. | In the Message Editor, ensure you are working with a Rich Text (HTML) message.
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| 2. | Click the menus Edit > Edit Rich Text (HTML) Source.
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| 3. | In the View Rich Text (HTML) Source window, edit the code as needed.
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| 4. | Click OK when you are done.
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