The Group Mail feature in Ezy Invoice allows you to send Personalized Emails to Email Groups contained within your database. An Email Group here may be your entire Customer or Vendor list or a special mailing list that you defined yourself in Ezy Invoice.

 

This feature is very useful when you want to keep customers / vendors or mailing list informed about your company announcements, new products, specials offers, change of address, company closing for public holidays and other important notices.

 

Conventional email programs also allow you to send email to groups of recipients. The difference in Ezy Invoice's group mail is that you can send personalized email. This means that you can specify a Recipient Name field or Company Name field within the body of your email. When sending the email, for each recipient in your group, Ezy Invoice generates the email one at a time replacing the fields with the actual Recipient and Company Name. This gives your email a personal touch. Another important difference is that your recipient list is kept private and never displayed. A recipient of a group mail never knows who else the email was sent to. Conventional email programs often display the entire email recipient list in the header.

 

The steps involved for a successful email campaign is as follows :

 

1. Check your Customer/ Vendor Main Contact if you intend to send group mail to your customer or vendors list.

 

2. Define your Mailing List if you intend to send group mail to a custom mailing list.

 

3. Specify your Email Delivery options. This is to indicate to Ezy Invoice how you want your group email delivered.

 

4. Compose your Group Mail, check and send it out.