Main Page

1. Main Group : Select from the pull down list. See also Inventory Groups.

2. Sub Group : Select from the pull down list. See also Inventory Groups.

3. Product ID : Enter a Product ID or Part Number for the item. Note that this Product ID is usually display in your Invoice or document body. See Tip below

4. Catalogue No : If your item can be found in a product catalogue for example, you can enter its catalogue number here. Ezy Invoice provides a fast mechanism to search by catalogue number also. You can leave it blank if it is not relevant.

5. Vendor No : If your vendor/ supplier uses a different Product ID to refer to this item, you can specify it here, othewise leave it blank

6. Description : Enter a description for the item here. Note that this description will be displayed on Invoice or document body. See Tip below.

7. Location : Where you store this item in your warehouse. This is for internal use only and never appears on any of your external documents.

8. Preferred Vendor : Select the usual vendor from whom your normally purchase this product.

9. Image : You can store an image of the product if necessary. Use the Load button to open an image file from disk. Or you can use your scanning software, copy the image to the clipboard. Then back in Ezy Invoice, Inventory List, click the Paste button to paste image in

Detail Page

1. UM : Unit of measure, this refers to the standard packaging that you use to transact this product or item.

2. Cost Price : Your usual purchase price for this item or product.

3. Selling Price : Your usual listed selling price for this item or product. You can use the speed button next to it add a margin on the cost price. This price should be before tax.

4. Min. Stock : Here you enter the stock level by which you would start to re-order this item. When Qty-On-Hand reaches or falls below this level, the item will be tagged as Low. You can later call for a report of all minimum stock level.

5. Sales Tax Type : (May not appear on your form if you are a non taxable person) The default tax type when you sell this item. Note that some goverments impose different tax components on different items. Some govements tax exempt essential like sugar, wheat, bread etc and tax luxury items like liquor, cigarettes. Here is where you specify this.

6. Purchases Tax Type : (May not appear on your form if you are a non taxable person).Similar to above except that it applies to your purchases.

7. Qty On Hand : You cannot directly update this field. It is updated as you issue  Invoices, Credit & Debit Notes and as you update the Stock Movement. As you do your periodic physical stock take, you may find that the System Qty On Hand may not match your physical Stock Take. This is usually due to human error example system transactions did not exactly match what was physically issued or received. You will then need to adjust your System Qty On Hand to match your physical stock. You can do this adjustments in the Stock Movement.

Notes Page

Remarks : Here you can enter detailed description or specifications of your product.

TIP (IMPORTANT) : How you enter the Product ID or Description for items is crucial to your subsequent work. When you search for items later in your daily course of work, it will usually be on these 2 fields. Your Inventory can also easily be sorted in either of this fields. As such, here are some examples of suggested methods of listing your inventory item descriptions :

1. Paper, A4, 80 grams might be a better way to describe your product than A4 paper (80gram) . The former will ensure that all paper products will appear together when sorted by description. The later will mean that all paper products will be scattered as All the A's will appear together. B5, Letter size etc will all placed under B's in your inventory.

2. Bolt, M8 X 30mm might be preferred to M8 X 30 mm Bolt . This is an example if you are dealing in fastening devices.