AnyBook Level III is easy and simple to use¡ªbut incredibly powerful under the hood¡ªit includes all the features of Level I and II. Those features include the ability to generate invoices and billing statements, keep track of inventory, handle book returns, produce sales reports, record customer payments, track consignment items, create customer mailing lists, calculate shipping weights, prepare bank deposit reports, and process back orders.
In addition to Level I and II features, it includes credit card processing, batch printing, ability to attach invoices and statements to email messages, telephony features including two separate phone dialers (a basic and advanced version), invoice to HTML conversion, extensive export and import functions, currency conversation, extra emailing functions, and one of the easiest-to-use royalty accounting systems in the industry.
The Advanced Edition also includes an email export feature which allows you to attach a copy of the invoice to an email message. Attachments can be text, Microsoft Word, or an HTML web document. You can also place the entire invoice into the clipboard and move it into an email or word processing program.
Among the Advanced Edition's telephony features, you can click on a button on the Main Invoice Screen or within the Customer Contact Manager and your computer will dial the phone number. You can have the phone dialer key-in the individual's extension or menu choice numbers automatically for you. If you need to call FedEx (or another shipper) to pick up a package, the phone dialer will even input your account number.
It includes batch printing routines for invoices and statements. Instead of printing each invoice (or billing statement) individually, you can select from a list and the program will print all selected invoices or statements at once, freeing you to do other things.
The Advanced Version includes comprehensive and versatile import and export functions. The two functions allow you to move information to and from databases, spreadsheets, accounting programs, and word processing programs. One of the nice features of the functions is that you can select which fields you want exported or imported and where the information should be placed. For more information, see: Import and Export.
Other advanced features include a currency conversion function. The conversion dialog box allows you to establish exchange rates for those countries with which you do business. Once the rates are established, you can choose a currency from the list, and the invoice will be converted into the appropriate values of the new currency. When printed, the invoice will also include the appropriate ISO country code of the currency. Moreover, AnyBook will internally remember the original values of the invoice, and when desired you can convert the invoice back to your base currency.
Other integrated email functions include the ability to start your email program and insert the billing name or shipping name into the "to" blank. You can also pick from a series of form letters that you've prepared in advance, and via the clipboard, insert the desired letter in your email message.
The royalty accounting feature is an entire software program in itself, fully integrated so it works seamlessly with AnyBook and AnyBook's data files. This portion of the program provides a wide range of options. Royalties can be based on cash or accrual accounting. They can be calculated on a percentage of the retail price, net sales, or a flat amount. Royalties can also be set up to change depending on the quantity of books sold and/or depending on the discount at which books are sold. Over 235 different royalty combinations are available for nearly any royalty arrangement.
A special and innovative royalty statement function is available to record and track advances, royalties owed, subsidiary rights, and payments. The neatly printed reports generated by the program provide you and your authors and photographers with all the important accounting details. When you are ready to mail printed royalty reports, they are designed so that they can be folded and inserted in a windowed business envelope.
The Advanced version also includes credit card processing features. The credit card processing portion of the program can be used if you have a small volume of cards¡ªtwo to five cards a day¡ªand you have signed up for voice or touch tone processing with your bank. Note that if you don't use voice or touch tone processing or if you have a higher card volume, you'll want to use third party credit card processing software. To do so, AnyBook has a credit card export feature which allows you to export card information to third party software such as PCAuthorize and others.
AnyBook Professional III Main Features:
Export Invoices for Emailing
Batch Printing
Currency Conversion Comprehensive Royalty Accounting
Integrated Emailing Options Extensive Import and Export Capabilities
Telephony Functions
HTML Conversion of Invoice & Statements
Credit Card Processing
User Defined Fields
Electronic Data Interchange (EDI) Aids
Level III includes: an email export feature which allows you to send invoices or statements via email. You can send them as attachments (text, Microsoft Word Document or HTML)¡ªor you insert an invoice into the text of an email message or word processing document. With the Advanced Edition you're not limited to printing one invoice at a time. The batch printing feature allows you to print a series of invoices freeing your time to do other things. Extensive import and export functions allow you to chose which data moves in and out of the program and in what format. The program also includes a currency converter for international transactions, time-saving email features which allow you to send prepared messages to customers or vendors, a royalty report generator which produces royalty accounting reports (you can select from a complete range of calculation methods, over 235 method combinations in all); telephony capabilities which enables you to click on a button and make phone calls directly from AnyOrder; and a credit card processor which enables you to process cards without leaving the program.
System Requirements:
Pentium or Pentium-equivalent Personal Computers
A minimum of 64 MB RAM (more is better).
A hard disk with 24 MB of available disk space.
VGA/SVGA monitor and graphics adapter
Mouse
Optional for Level III: dial-up modem for telephony & credit card processing
Windows 95, 98, ME, 2000, XP
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AnyBook Professional III - Publishers Business Kit